Asset & vendor tracking, in one record
Every asset, finally on one record
Property managers don't need another inbox of invoices and text threads. They need a registry of every asset, serial number, install date, and expected lifespan, with vendors logging service visits, invoices, and condition straight against the asset they touched, so you always know what you own, what it's cost you, and when it needs replacing.
Trusted by property managers at
Every asset has a status. Nothing hides.
Good, monitor, or critical: scored per asset and rolled up across the portfolio, so the two things that need attention never get lost in the twenty-four that don't.
All assets
26 tracked, blended
Portfolio condition summary: 21 assets good, 3 assets need monitoring, 2 assets critical and requiring immediate attention, out of 26 total tracked assets.
Every asset tracked. Every vendor accountable.
Property managers don't need to chase vendors for updates or rebuild an asset's history from old invoices. Vendors log directly against the serialized asset they service, so you always know what it cost, how old it is, and who did what, and when.
Serial-Numbered Asset Registry
Every asset gets a serial number, equipment type, install date, and location, so the registry says exactly what's in the building and where.
Vendor-Logged Maintenance History
Vendors log every visit, part, and invoice straight to the asset they touched, from the field, with no login required.
Total Invoiced, Per Asset
Every invoice rolls up into a running total spend per asset, so you know the real cost of ownership before you decide to replace it.
Lifespan & Replacement Planning
Expected life tracked against actual age for every asset, so replacement budgets and reserve fund studies start from real data, not guesses.
Visual Condition Status
Every asset carries a color-coded condition (good, monitor, or critical), visible at a glance across the whole property.
Smart Overdue Alerts
Preventive maintenance and compliance deadlines escalate automatically to the vendor responsible; nothing depends on someone remembering.
Building Document Storage
Every warranty, permit, inspection report, and manual lives in one place, attached to the building and asset it belongs to.
Vetted Vendor Directory
We vet vendors before they touch your property and keep your vendor list current, so you always know who's qualified to call.
A Record for the Building's Life
We stay with the building over time, holding every photo, record, and compliance document vendors upload as permanent history.
Guides for property managers, boards, and vendors
Managing a portfolio that needs this?
We're working with property managers, boards, and their vendors across six industries to build the first version. Book time with us and we'll walk you through the platform.
hello@belohq.com